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Find the appropriate template in the Template Gallery. Look for the product number from the listings on the webpage. When you have located the correct template, click on the product number link. The product number should turn red as you hover over the link and click on it.

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Whether you’re gathering new employees for orientation, welcoming stockholders to report on the year’s earnings or inviting everyone associated with the business to join you for the holidays, you’ll want to avoid a madhouse scene when it comes time for attendees to take their seats. This doesn’t mean you have to settle for generic index cards or a scrawled sign outside the seating area. Make your own printable place cards with Microsoft Word, a program typically already installed throughout your company’s software network. With Word’s place card templates and name card generator, you're on your way quickly to showing folks to their seats.

Therefore, it is very important that line sheet templates are articulate and clear. These templates are of good help to the new people in business by giving them a clear idea about the right procedure of dealing with and maintaining the entire business. I recently asked a contractor for their business’s line card; their response was, “Line what?” Not a good response not good at all. Most of you know what a line card is. It’s a list of the products and brands a supplier represents and sells. In the HVAC industry we associate a line card with distributors and supply houses. Most Avery products are optimized for printing on either laser or inkjet printers. We always recommend you use the Avery product designed for your printer type as shown on the product packaging. If you switch printers frequently, some of our products, including our EcoFriendly line, support printing on both inkjet and laser printers.

Choose a Name Card Generator

Launch Microsoft Word and click the File tab. Select “New” and click once on the “Cards” button on the top row of the Available Templates pane. You can choose from one of the already installed templates, or you can purchase a template from an outside company such as Gartner Studios templates.

Choose the Best Template

Double-click the “Name and place cards” file folder icon. Scroll through the template designs. You may not find one that exactly matches your business, but you’ll be able to modify any template you see here. Also check whether the template contains the number of cards to match your cardstock paper, usually 8 or 10 per page.

Launch the Template

Double-click a template. After a few moments, a new Word window opens with the place cards aligned on the page and the yellow Text Box Tools tab shown open at the top of the screen.

Fill Out the Card

Click into the placeholder default name on the first, top-left card. Double-click to highlight the name, then type over it with your first employee’s name or the name of the executive attending the event where the name cards will be used.

Customize the Card

Change the appearance of the type, which comes in with whatever template theme default you chose, to better match your company’s style. Highlight the new name and click the Home tab if it is not already enabled. Pull down the font, font size and font color menus to make adjustments. One way to customize the cards is to change the color of the font so everyone’s name matches your logo. Repeat the process to change all of the default or sample names on the card. Word’s default names look like real names, if you don't change them you'll waste your place cards. Click on any default image or picture that was included in the card template, which may be multiples if you chose holiday or other themed cards. Press the “Delete” key to remove them.

Insert Images and Logo

Click the Insert tab. Click the Picture button on the ribbon and browse to your company logo. Double-click to add it to the card. To resize the logo to fit attractively, press and hold down the “Shift” key, click the card and drag a corner to the middle to shrink it. It’s always better to shrink, rather than enlarge an image, because enlarging can lead to a breaking up or distorting of the image, called pixilation. Right-click the new logo and select “Copy.” Move to the next card, delete any unwanted template pictures, right-click and select “Paste” to add the logo. Repeat until all cards have the logo. Click the Clip Art button, also on the Insert tab’s ribbon. Search for your own themed artwork to go on the place cards, such as a trophy for a sales award dinner or briefcases for an employee retirement ceremony. Add them to the place cards as needed.

Select the Background

Click the Page Layout tab, then click the “Page Color” button. Experiment with the small colored squares or the “Fill Effects” link to give the place cards a colored, patterned or textured background. This can give the cards a striking look when placed on a white tablecloth, but skip this step if your cardstock already has a printed background.

Save Your Design

Click the File tab and select “Save As.” Choose the location on your company network to save the card file and give it a name in the “File name” box. Click the “Save” button.

References (1)

Product Line Sheet Template

Resources (1)

About the Author

Fionia LeChat is a technical writer whose major skill sets include the MS Office Suite (Word, PowerPoint, Excel, Publisher), Photoshop, Paint, desktop publishing, design and graphics. LeChat has a Master of Science in technical writing, a Master of Arts in public relations and communications and a Bachelor of Arts in writing/English.

Photo Credits

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LeChat, Filonia. 'How to Make Place Cards With Microsoft Word.' Small Business - Chron.com, http://smallbusiness.chron.com/make-place-cards-microsoft-word-53913.html. 09 April 2019.
LeChat, Filonia. (2019, April 09). How to Make Place Cards With Microsoft Word. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/make-place-cards-microsoft-word-53913.html
LeChat, Filonia. 'How to Make Place Cards With Microsoft Word' last modified April 09, 2019. http://smallbusiness.chron.com/make-place-cards-microsoft-word-53913.html
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